The guidelines below have been written mostly for the ASSW 2023 Science Symposium, but the main points are applicable also for presentations within the ASSW 2023 Business and Community Meetings / Workshops. The ASSW 2023 is organized in a hybrid format and so you can participate and present on site in Vienna or online.
For the ASSW 2023 Science Symposium only: Unless otherwise specified by your session conveners, regular presentations should not be longer than 10 - 12 minutes (plus 3 - 4 minutes for discussion afterwards). The convener will keep strict time to ensure the session stays within its allotted time frame.
If you are presenting in a session, please ensure to arrive about 15 minutes before the start of the session in the session room to ensure the volunteer in the room can upload your presentation to the computer used in the meeting room (Windows based!). It is not possible to connect your own computer for your presentation, as the audio system for those attending online will otherwise not work.
Please identify yourself to the session convener(s) as one of the presenters to discuss any last logistical issues regarding the session before it starts.
Questions for your presentation can be asked both by the audience on site and the online participants. The online participants will ask questions via the Zoom chatbox. The session convener will moderate the discussion.
Zoom will be used for online presenters to connect to the sessions. If you have used Zoom before, this should be a very familiar system for you. You must install and set up zoom in your computer before the session and make sure your audio and video settings are correct.
- open hybrid sessions: access will be provided via a link that registered conference participants will receive shortly before the start of the conference.
- closed hybrid sessions: Zoom links will be distributed to the invited participants by the session convener.
You should join the Zoom session 15 minutes before the start of the session, so that you can test the audio and test if you can share your screen. The volunteer in the session room on site is logged into Zoom and will have a list of all presenters. But you should nevertheless identify yourself to them just in case.
We do not accept videos for the presentations. So the presenting author must attend the session (or designate a co-author who is attending as presenter). The presenting author is highlighted in bold and underlined in the session program. If the presenting author changes, please notify the session convener at least 24 hours before the start of your session.
You can share your screen to run your presentation from your computer. If you are using multiple screens, be sure to share the one that is in presentation mode. Please test it in advance.
Questions for your presentation can be asked by the audience in the room and online. The online participants will ask questions via the Zoom chatbox. The session convener will moderate the discussion. And you are welcome to also answer questions in the Zoom chatbox directly after your presentation.
Recordings of Sessions
Some sessions might be recorded (some to be published online and some only for note-taking purposes). The session chair will inform the presenters and participants at the beginning of the session if the session will be recorded and for what purpose. If you do not wish to have your presentation recorded please notify the session convener and session volunteer during or at the end of your session, so they can note it and delete the recording of your presentation afterwards.
In-Person Poster Session during ASSW 2023
The ASSW 2023 Science Symposium Poster Session will be on Thursday 23 February from 16:00 - 18:00 GMT+1 in the room Kleiner Festsaal. The poster session will only be in-person on site.
However, posters can be set up starting around lunch break on 21 February and be displayed throughout the ASSW 2023 Science Symposium. Poster presenters have to remove their posters by noon on 24 February.
The poster boards on site have the size A0 Portrait format.
It is mandatory that you name the e-poster file as follows: SessionID_PosterNumber_FirstAuthorSurname