The ASSW 2027 Local Organizing Committee is inviting companies, universities, research institutions, associations, NPOs, and other organizations to apply for booth exhibition space at Arctic Science Summit Week 2027 in Hakodate, Japan.
ASSW 2027 will bring together researchers from around the world to exchange the latest information about Arctic research and promote collaboration among international research projects. It will be the first Arctic Science Summit Week held in Japan in 12 years, since 2015.
Exhibition at a glance
Exhibition dates: 11–20 April 2027
Venue: Hakodate Salmon Marunama Arena, Main Arena
Address: 1-32-2 Yunokawa-cho, Hakodate, Hokkaido
Exhibition fee: ¥165,000 per booth, including tax
Application deadline: 4 December 2026
Approximately 600 on-site participants are expected at ASSW 2027. The exhibition area will present initiatives in a wide range of fields, including Arctic research, the global environment, natural sciences, Indigenous cultures and societies, advanced technologies, business, educational outreach, international collaborative projects, and social contribution activities.
The exhibition is intended to create opportunities for new research collaboration, international partnerships, and business exchange among conference participants and exhibiting organizations.
Who Can Apply
Applications are welcomed from companies, universities, research institutions, associations, NPOs, and other organizations that support the objectives of ASSW 2027 and are interested in presenting their work to an international audience.
Booth Specifications
| Booth size | Width 180 cm × depth 180 cm × height 210 cm |
|---|---|
| Panels | One set of back and side panels |
| Name plaque | One sign displaying the name of the exhibiting organization |
| Furniture | One meeting table, one white tablecloth, and two chairs |
| Lighting | Two LED spotlights |
| Power | Up to 500W per booth, including basic wiring, electricity usage, and a 100V outlet |
The exhibition fee includes basic booth construction and the standard equipment listed above. After an application has been approved, exhibitors may request additional panels, display stands, audiovisual equipment, or additional power outlets through the event support provider. Exhibitors will be responsible for the cost of optional equipment.
Exhibitor Benefits
- The exhibiting organization’s name and an overview of its exhibit will be included on a special booth exhibition page in the digital programme distributed through the ASSW 2027 official website.
- Promotional videos and introductory materials supplied by exhibitors will be shown on digital signage at the exhibition entrance.
- ASSW 2027 exhibitor passes will be issued for booth operations and venue entry.
- Up to one representative from each exhibiting organization will be invited to the Welcome Reception at 7:00 PM on Monday, 12 April 2027, in the Main Arena.
Exhibition Schedule
| Date | Opening hours |
|---|---|
| 11 April | 1:00 PM–approximately 6:00 PM, after setup is complete |
| 12 April | 9:00 AM–approximately 9:00 PM, including the Welcome Reception beginning at approximately 7:00 PM |
| 13–16 April | 9:00 AM–approximately 6:00 PM |
| 17–18 April | 9:00 AM–approximately 8:00 PM, with a poster session scheduled concurrently |
| 20 April | 9:00 AM–1:00 PM, followed by take-down |
Setup is scheduled for the afternoon of Saturday, 10 April and the morning of Sunday, 11 April. Take-down will begin on the afternoon of Tuesday, 20 April.
Application and Selection
Applications will be reviewed by the ASSW 2027 Local Organizing Committee after the application deadline. Proposals will be assessed according to their relevance to ASSW 2027, the appropriateness of the proposed content, and the feasibility and safety of the exhibition plan.
Applicants are expected to propose exhibits connected to the purposes and themes of ASSW 2027, including Arctic research, the global environment, collaboration with Indigenous peoples and local communities, culture, and the arts.
Application deadline: 4 December 2026
Application decisions: Expected around 20 December 2026
Submit a booth exhibition application ↗ Read the full booth exhibition information